Scholarly Travel

Statement of Purpose:

GAPSA Scholarly Travel Grants are intended to help support academic travel for current graduate and professional students of the University of Minnesota -Twin Cities and Duluth campuses. Eligible travel expenses include airfare, ground transportation, lodging, and conference/meeting registration fees. Ground transportation and lodging within the Twin Cities Metro area and alcohol are not eligible expenses. Due to limited funding, GAPSA Scholarly Travel Grants are only available to students who present their research or similar endeavors at conferences or professional meetings.

Scholarly Travel Grants will reimburse a student up to $200 for international travel or up to $165 for travel within North America.

Confused about which grant you should apply for? Refer to this handy flowchart.

Eligibility:

GAPSA Scholarly Travel Grants are only available to those who fulfill the following requirements:

  • Must be a current University of Minnesota graduate or professional student at either the University of Minnesota- Twin Cities or Duluth campuses.
  • Must be a fee-paying member of GAPSA at the time of application and travel.
  • Must have been accepted to present research or other work directly related to your degree program.
  • Travel must be occurring after the GAPSA General Assembly meeting where your application will be considered.GAPSA Grants Deadlines may be found here.

How to Apply

A complete grant application consists of the following items- all of which must be submitted in one email to gapsaga@umn.edu:

  1. A completed Application Form
  2. An official letter or email confirming that you have been accepted by the conference to present.
  3. Proof of payment of the GAPSA fee (to submit electronically, make a screenshot or pdf of your student account balance to show that you’ve made payments). Note: if you’re paying your student account fees in installments, you must re-submit this document once the entire balance is paid in order to prove GAPSA fee payment.

The following optional items may also be submitted at the time of application:

  • A copy of the conference/meeting program.
  • The abstract for your paper or presentation (no full papers).
  • A copy of your registration confirmation
  • A copy of your travel itinerary
  • A letter of support from your faculty advisor.

Completed applications must be received by 5 pm on the day of the grant deadline.

After Travel

Grant funding will be given in the form of a reimbursement check following the travel dates. The following materials must be submitted in order to be reimbursed:

  • A completed GAPSA Travel Grant Evaluation Form (DOC)
  • Receipts totaling no less than the grant award.
  • Proof of conference attendance (such as a name tag or conference brochure).

Fine Print

  • Grants will be awarded to graduate and professional students without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation.
  • Grants will only be awarded to current graduate or professional students of the University of Minnesota-Twin Cities and Duluth campuses who pay the GAPSA fee. Any graduate or professional student who is not charged the GAPSA fee directly by the administration may choose to take advantage of GAPSA services by paying the fee within 15 business days from the start of the semester.
  • Grants will not be awarded to support full funding for travel. The applicant must demonstrate efforts to secure funding beyond this grant program in their application. GAPSA is not able to give advances for travel.Awards will be given in full after the travel expenses have occurred and the grantee submits appropriate receipts and documentation as requested in the final evaluation form.
  • A graduate or professional student may receive one grant per academic year for up to $200 for international travel or up to $165 for travel within North America (please note that North America includes Canada, Mexico, the Caribbean, etc). Students requesting support for summer travel may do so during the Spring grant period.
  • Travel grants are subject to funds availability. Due to the overwhelming demand, travel grants funds usually become exhausted before the end of the Spring semester.
  • GAPSA will not fund travel retroactively. Your travel should take place after the GAPSA General Assembly meeting that occurs after your application deadline. Please check the GAPSA Grants Deadlines page for more information.
  • Applicants may be required to appear before the grants committee to present their requests for funding. If necessary, you will receive an email notification as to the time and location for your short presentation. If you do not attend that meeting, your request will not be considered.
  • The final decision for GAPSA Scholarly Travel Grants rests with the GAPSA Grants Committee. Appeals for this process can be made to the GAPSA Assembly.
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